Treasurer

The role of the Harrogate Rambling Club Treasurer is to:

1. Ensure that President, Vice President, General Secretary and Treasurer are all included on the mandate for the Bank account to enable them to sign cheques (any two from four).
2. Operate the on-line banking facility with HSBC
3. Prepare cheques as and when required to pay accounts and expenses promptly
4. Keep the cash book up to date and not allow the current account to go into overdraft (no facility)
5. If appropriate, transfer any surplus funds to deposit account and vice versa
6. Monitor the on-line bank statements and ensure current account never falls in overdraft (no facility)
7. Pay accounts and expenses promptly
8. Bank all receipts in a prompt manner (other than those which go directly to the Membership Secretary as subscriptions). Ensure that subscriptions are properly notified and recorded
9. Contact advertisers prior to September each year to confirm continuation for the three insertions in that financial year
10. Send copy of programme to each advertiser
11. Issue invoices to programme advertisers towards the end of any financial year for that year’s three insertions. At same time confirm that adverts are to continue in subsequent year
12. Advise the Programme Secretary about advertisements to appear in subsequent programmes
13. File all invoices, expense claims and other accounting documents in a form suitable for independent audit
14. At the year end (August 31) prepare a balance sheet and income and expenditure account. Present these together with supporting documents to the independent auditor for signature
15. Sign the audited accounts in sufficient time to allow copies to be circulated at the Annual General Meeting
16. Prepare a written report for the AGM including confirmation of the Club’s financial strategy and of any changes proposed
17. Attend Committee Meetings and the AGM to report on and provide explanations where necessary on the accounts.

June 2016